Frame Maintain — Project Manager

Know Your Numbers — Labour Burden

The gap between what you pay someone and what it costs the business to have them on site productively for one hour is typically 2–3× the base wage. This calculator works in three layers: (1) global time settings — working weeks, hours per day, and non-productive time that apply to the whole crew, (2) per-member cost — salary or hourly rate plus all statutory loadings and on-costs, giving your true hourly floor, and (3) rate layers — your fixed business overheads (entered as a dollar amount) and profit margin, to arrive at your minimum sell rate. Every DMPL labour item in Pricing Manager is checked against the resulting floor rate.

Global Settings — Apply to Whole Crew

Working weeks/yr

Hours/day on site

Non-productive time (%)

Non-productive time covers the portion of each on-site day lost to travel between jobs, moving materials, site setup, and waiting. At 8hrs/day, 1hr = 12.5%. Start with 13% and tune it as you calibrate to your real-world experience. Admin days (quoting, invoicing, running the business) are set per crew member — typically 1 day/week for you as the operator, 0 for employees who are on tools all week.

Productive hours = paid hours − leave & holidays − admin time − non-productive time. Paid hours: — · After leave & admin: — · After non-productive %: — · Days: —

Simple card (you as director/sole operator) — enter your annual salary draw, super rate, WorkCover rate, and direct on-costs (vehicle, tools). Leave is not deducted — as a sole operator your salary absorbs it.

Employee card — enter base hourly rate and statutory entitlements in plain terms: leave weeks per year, sick days, public holidays. The app converts these to cost automatically. Switch between Permanent and Casual — casual replaces the leave fields with a single casual loading %.

Vehicle / fuel and Tools & PPE go on the crew member card as annual dollar amounts — not in the overhead section. These are direct costs tied to that person being on site.

Production efficiency ratio reflects output relative to a qualified tradesman. A casual at 1.8× means every hour of their time costs the equivalent of 1.8hrs of tradesman output.

Crew Members

Break-even analysis anchored to DMPL idx 101 — the 2100×920 single hang. This is the industry reference task: understood by every hanger, consistent scope, no ambiguity. The table answers one question: how many of these doors do I need to complete in a day to reach each rate level? Travel, setup, and site-specific conditions sit outside the idx 101 scope and should be priced separately. If your day rate divided by the idx 101 price gives you a number that feels unreachable, your DMPL price, your crew cost, or both need attention.

Break-Even Analysis — Based on IDX 101 (2100×920 Single Hang)

Rate Layers — Applied on top of true hourly cost

Annual overheads ($)

= — of true hourly · —/hr

Net profit margin (%)

Target: revenue above all costs

Target billable rate

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What to enter as Annual overheads:
Go to your P&L and add up every fixed cost that runs whether you are on site or not — accounting fees, bookkeeping, bank fees, phone, internet, government fees, insurance (not vehicle — that goes on the crew card). Do not include your salary, super, vehicle, or tools — those are already captured in the crew member card above.

Example: accounting $5,180 + bookkeeping $3,666 + phone $2,787 + bank fees $2,760 + admin $1,511 + office $903 + govt fees $321 = $17,128 → enter 17128. The app calculates the recovery % automatically based on your productive hours.

What each layer means:
True hourly cost — your floor. Every hour billed below this loses money.
+ Overhead recovery — covers fixed business costs. Now you are breaking even on everything.
+ Net profit margin — your target minimum sell rate. Quote below this and the business falls short.

The True hourly cost (not the target rate) is what feeds the DMPL floor rate check in Pricing Manager — it shows whether each labour item covers your raw cost before overhead or profit. Open Pricing Manager → Labour Rates to see the picture across every DMPL line.

Jobs

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Needs attention 0

Coming up & money 14 days

Phase blockers

Pulse —

Job Data & Sync

Drive folder, sync and backup for this job

This job

Drive path — job folder inside Site Info

Use / to separate parent from job — e.g. Hamilton Island / Reef View Hotel

Backup — this job only

Export

Downloads all job data including photos as a single JSON file. Use as a backup or to transfer between devices.

Import

Restores job data from a previously exported JSON file. Replaces all current data.

⬆ Import JSON

Job Identity

Project Name

Job Number

Date

Job Type

Controls which panels are visible in the sidebar.

Contract Type

Project Status

Start Date

Expected End Date

Progress Claim Deadline (monthly cut-off from the contract)

Sets the A5 attention — prompts you to lodge before the cut-off, and flags a missed window.

Site

Site Name (building / development name)

Street Address (used on quote, POs, delivery dockets & RSR)

Suburb

State

Postcode

Site Contact — on-site building contact (name appears on the RSR)

Contact Name

Contact Phone

Contact Email

Client

Client Contact — select from Contacts or enter manually below

Client (who you invoice)

Principal Contractor (builder on site)

Contact Name

Contact Phone

Contact Email

Customer PO No.

Quote Notes / Special Conditions

Technical Defaults

Fire Door AS Standard

Job-wide default. Override per opening in Door Design.

Core Type

Used for fixings calculation and door pricing. Override per opening.

Mortar coefficient (m³ / 20kg bag)

Standard mix ≈ 0.015.

Height margin (mm above frame)

Opening H = (I/R + front archi) + this margin.

Width margin (mm beyond frame)

Opening W = (I/R + 2× front archi) + this margin.

Attention

How long something sits before the Overview panel starts nagging you about it. Per job.

Chase a quote after (days)

A quote or variation issued this long ago with no approval recorded.

Warn before a claim closes (days)

Only fires on claims that have a due date set.

Quote Approval

Record client approval before issuing supplier purchase orders

Complete

In progress

Not started

Select an opening to begin

Choose an opening from the list to specify its frame details

Door Defaults — Apply to openings

Standard & core inherit from Project Setup unless overridden here

Category

Face / Finish

Fire Rating

Thickness

Standard override

Core override

Imaging (job default)

	Opening	Location	Size (H×W)	Handing	Category	Rating	Finish	Thick	Extras	Unit Price	Status

Order Details

Supplier

Attention

PO Reference

Delivery Date Required

Delivery Address

Special Instructions

Select Openings for this PO

No openings with Frame Design data yet.

Delivery Address

Attention

Project Stage

Ref

Date

FromFrame Maintain

Project

Delivery Date

Programme Date

Please Respond By

Pages1 of 1

Single Metal Frame Purchase Order

Qty	Door No.	Location	Item	Size	Profile	Rebate	Hand	Gauge & Material	Frame Shape	Fixing	Hinges	Lock Prep	Closer Prep	Assembly	Priming	Fire Bolt	Comments / Provisions

Dispatch Date: ___________________________

Received by (Print Name): ___________________________

Signature: ___________________________

Number of items: ___________________________

Order Details

Supplier

Attention

PO Reference

Delivery Date Required

Transport Company

Delivery Address

Site Contact

Contact Phone

Prepared By

Special Instructions

Select Openings

No openings in the register yet.

Delivery Address

Attention

Transport

Site Contact

Phone

Ref

Date

FromFrame Maintain

Project

Delivery Date

Prepared By

Pages1 of 1

Door Purchase Order

QTY	Door No.	Location	S/D	H (mm)	W (mm)	Thick	HR Rating / Core	Finish	Edge Strip	Hinges	Lock Ht	Rebate M/S	Variations / Notes

Dispatch Date: ___________________________

Received by (Print Name): ___________________________

Signature: ___________________________

Number of items: ___________________________

Order Details

Subcontractor

Subcontractor / Company

Attention

PO Reference

Works Start Date

Works End Date

Site Address

Special Instructions / Scope Notes

Opening Schedule & Contract Rates

Rates drawn from Quote Builder — adjust as needed

Open from Documents Hub to populate openings.

Total ex GST $0

Attention

Site

Works Start

Works End

Ref

Date

FromFrame Maintain

Project

Prepared By

Pages1 of 1

Subcontractor — Purchase Order

Opening	Location	Size (mm)	FRL	Description	Qty	Amount

Terms & Conditions

1. All works to be performed in accordance with project documentation, hardware schedule, and applicable Australian Standards.
2. Subcontractor is responsible for the quality and compliance of all installed works.
3. Payment will be made within 30 days of receipt of valid tax invoice, subject to inspection and approval of completed works.
4. Variations to scope must be agreed in writing prior to commencement of additional works.
5. Subcontractor must maintain appropriate insurance coverage for the duration of works.

Authorised by: ___________________________

Date: ___________________________

Accepted by (Subcontractor): ___________________________

Date: ___________________________

0 doorsets 0 pass 0 fail 0 pending 0 critical defects

No doorsets recorded yet. Tap "+ Add Doorset" to begin.

Maintenance Schedule

Assign remediation tasks to each opening

Default Environment Applied to new openings only — existing openings keep their own setting

0 openings 0 tasks assigned 0 complete Est. total: $0

No openings found. Add openings in the Opening Register first.

Markup Settings

Applied per category. Shown as markup % — resulting margin shown alongside.

Frames markup %

= 28.6% margin

Doors markup %

= 28.6% margin

Hardware markup %

= 23.1% margin

Labour markup %

= 20.0% margin

Scope of Works

All openings with tasks included by default — untick to exclude from this quote.

Administration

Admin subtotal $0

Quote Summary

Labour (ex markup) $0

Materials — tasks (ex markup) $0

Frame supply (ex markup) $0

Door supply (ex markup) $0

Administration $0

Working away $0

Service charges $0

Total ex GST (after markup)

Quote Document Format

Output mode

Environment category on quote

Printed against each opening. Category 1 never prints — base rate is not a surcharge.

Labour

Frame Installation Enter labour rate per frame — override per opening as needed

Frame installation subtotal $0

Door & Hardware Installation Auto from DMPL — override hang rate per opening

Labour subtotal (ex markup) $0

Materials

Frame Supply

Calculated from Frame Design

Calculated:

AAFD quoted:

Using:

Active cost

Door Supply

Calculated from Door Design

Calculated:

AAFD quoted:

Using:

Active cost

Hardware Supply

Supplier quoted/invoiced amount (ex GST)

Materials subtotal (ex markup) $0

Administration

Admin subtotal (ex markup) $0

Consumables Allowance

Screws, packers, silicone, drill bits & other job-site sundries

Include

Prime Cost & Provisional Sum

Contract allowance items — passed through at nominated amount

Prime Cost Items Passed through at cost — no markup

PC subtotal $0

Provisional Sum Items Allowance for undefined scope

PS subtotal $0

Summary

TOTAL EX GST $0

Working Away From Home

Travel, accommodation & incidentals for regional jobs

Employee Allowance — your cost

Employee cost total $0

Client Quote — what you charge

Nights

Accom / night ($)

Days

Meals & incidentals / day ($)

One-way km

Km rate ($/km)

No. of trips

Travel day labour ($/trip)

Travel day labour: —

Return km: —

Other items

Include in quote total

Client quote total $0

Scope of Works

Appears on quote document — edit before generating

Inclusions

What is included in this quote

Exclusions

What is not included in this quote

Payment Schedule

Milestone-based claim structure — seeds Progress Claims

Include in quote document

Payment terms

Custom terms text

Retention

0% allocated

Quote Settings

Override header fields and terms

Document Title

Quote Reference

Quote Date

Valid Until

Terms & Conditions

Leave blank to use default T&Cs

Project

Site

Principal

Quote Ref

Date

Valid Until

Prepared ByFrame Maintain Pty Ltd

ABN83 167 696 139

Quotation — Supply & Installation

Scope of Works

Opening Schedule

Inclusions

Exclusions

Pricing Summary

Description	Amount (ex GST)
Total ex GST
GST (10%)
Total inc GST

Terms & Conditions

1. This quotation is valid for 30 days from the date of issue.
2. All prices are exclusive of GST unless otherwise stated.
3. Variations to the scope of works will be submitted as a formal variation notice prior to commencement of additional works.
4. A deposit of 30% is required prior to commencement of works.
5. Lead times for material supply are subject to supplier availability. Frame Maintain will advise of any delays.
6. Safe site access must be provided during agreed working hours. Delays caused by site access issues will be charged at day rate.
7. This quotation is based on the hardware schedule, drawings and opening register provided. Any changes to these documents may result in a revised quotation.
8. All door hardware fitted to fire doors must be tested and approved to Australian Standards. Hardware not supplied by Frame Maintain remains the responsibility of the principal contractor.

Accepted by (client): ___________________________

Name & Title: ___________________________

Date: ___________________________

Purchase Order / Reference No: ___________________________

New Document

1 Type

2 Openings

3 Details

Step 1 — Authority & Document Type

Document Authority

Document Register

All documents generated for this job

No documents generated yet. Click + New Document to create one.

New Frame Spec

Spec Name *

Frame Profile

Frame Type / Profile

Gauge & Material

Rebate

Throat (mm)

Front First Return (mm)

Rear First Return (mm)

Overall Girth (mm)

Specification

Wall Type

Frame Fixing

Construction

Priming

Hinges

Supply Hinges

Hinge Type

Hinge Material

Hinge Size

Hinge Qty

Lock & Hardware

Lock Type

Lock Height (mm)

Closer Prep

Fire Bolt Prep

Fire Bolt Note

Comments / Special Details

Schedule Details

0 openings · 0 items

Supplier / Source

Schedule Reference

Labour Markup

Controlled in Pricing Manager — Labour markup applies to all hardware install labour.

No hardware items yet. Import a PDF schedule or add openings manually.

Pricing Tier & Margin

Global Coeff (e.g. 1.20 = 20% margin)

View as:

Pricelist Details

Supplier

Pricelist Version

Effective Date

Valid Until

Contract Summary

From Quote Builder

Claim Reference

Claim Date

Claim Type

Claim Period

Agreed Amount Override (ex GST — overrides tick total if set)

Claim Notes

Invoice Register

Claimable Work

This claim (ex GST) $0

GST (10%) $0

Total inc GST $0

Previously claimed $0

Remaining contract value —

Certifier tick-selection: Select the openings to include in the compliance document. Only active FRL-rated openings are shown. Site IDs (D03, not D03.CARLS) are used per architectural convention. Superseded openings are excluded automatically.

FRL rated only Complete/installed only 0 selected

Variations

Inclusions

Exclusions

Product Library

Frame Spec Manager

Frame profiles, fire ratings, core types and wall configurations shared across all jobs.

Pricing Manager

DMPL labour rates, markup tiers and quote defaults used across all jobs.

Clause Library

Reusable inclusion and exclusion clauses for quotes. Build up your standard conditions over time.

Product Library

Hardware products, door and frame catalogues. Shared across all jobs.

Job Numbering

Six-digit sequential job numbers, starting number and leading zeros display.

Building Register

Fire door inspection contracts, doorset registers and service visit records.

Contacts

Suppliers, subcontractors and client contacts available to all jobs.

Source Documents

Hardware schedules and reference documents imported from suppliers.

Defect Library

Pre-populated defect descriptions and severity hints for maintenance inspections.

D3D28 Signage Assessor

NCC 2022 D3D28 statutory signage reference — read-only, records nothing.

App Settings

Google Drive sync, storage management and display preferences.

Library data is shared across all jobs. Changes here take effect immediately in every job.

Severity shown here is a hint only — the AS1851 two-question flow always runs at inspection time and sets the actual classification on the record. Items marked Critical or Non-conformance pre-select the likely answer, but the inspector confirms.

Archived

0 buildings

Select a building

Click a building in the list to view its details, doorset registers and inspection history.

Google Drive Relay

Apps Script endpoint — shared by every job

This device

Apps Script URL (Deploy → Web app URL)

This is the relay only. The Drive folder each job syncs to is set per job in Job Settings → Job Data & Sync.

Google Calendar Feed

Read-only — which calendars feed job linking

This device

Device & Data

Identity and destructive actions

All jobs

Device Identity

Who is signed in on this device. Reset to show the sign-in screen on next load.

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Clear Session

Wipes all saved data from this device. Cannot be undone. Export first if you need a backup.

Calendar Prefix Conventions

Title prefix → event type. Append-only — retiring keeps history parseable.

Prefix

Type

Label

AI Features — API Key

Required for AI Import in Hardware Schedule

Enter your Anthropic API key to enable AI-assisted hardware schedule import. The key is stored only in your browser's local storage and is never sent anywhere except directly to Anthropic's API. Get a key at console.anthropic.com.

Anthropic API Key

People Migration

One-time move from Contacts to the People module (Stage 2)

Reviews every Contact, Site Contact, and roster entry and sorts them into clean migrations, promoted records, and anything ambiguous that needs your call. Contacts is never changed or deleted, and nothing elsewhere in the app repoints to the new records yet.

About

Application

Frame Maintain

Project Manager

Build

2026-05-17

Developer

Frame Maintain Pty Ltd

framemaintain.com.au

Local Storage

Calculating…

Sync to Drive first, then free local copies of Drive-backed photos.

Storage breakdown

Click Refresh to analyse.

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Migrated clean

Promoted

Needs your call

Source Documents

#	Field	Required?	Accepted values
1	Opening ID	Required	Any text — e.g. D01, B1.D03, L2-005
2	Floor / Level	Optional	Free text — e.g. Ground, L1, Basement, Carl's
3	Location (room / area)	Optional	Free text — e.g. BOH, Stair Lobby, Store Not construction type — use the editor for Door Type
4	Height (mm)	Optional	Number only — e.g. 2040, 2100
5	Width (mm)	Optional	Number or pair — e.g. 920, 920/920
6	Thickness (mm)	Optional	40 or 47
7	Handing	Optional	LH · RH · LH-R · RH-R (exact, case-insensitive)
8	Fire Rated (FRL)	Optional	yes / y / true → FRL · anything else → no
9+	Notes	Optional	Free text — commas OK, spans remaining fields